- Problem Definition
As a project Engineer for a Refinery many tasks are critical and pipelined to be delivered almost at the same period. This calls for task prioritizing. However, on many occasions this is not properly done which results in multi-tasking and eventually re-working. Work prioritizing would assist in completing tasks on time and quality. Hence the topic of this blog which is selecting the best method to priorities the tasks.
- Identify the Feasible Alternative
Some main criteria as a base for selecting work prioritization commonly used in projects for oil and gas industries are:
- Compliance (Law, regulation)
- Cost saving
- Deadlines and milestones
Using the above criteria as a basis of comparison for work prioritizing with availed tools or technique to get systematic data analysis.
One of the techniques to calculate work prioritization is using full analytical criteria matrices. This tool was first introduced by Thomas Saaty in 1988, the following figure illustrate Saaty’s approach :
- Development of the Outcome for Alternative
Currently the following are the tasks pipelined to be delivered by the end of this month:
- Tender floating of engineering proposal
- Consolidation of contracts
- Monthly reporting to management
- Selection of Criteria
Each of the selected above criteria (compliance, save money& deadlines) are used to compare with the tasks pipelined. Weightage system is used in this comparison where 3 is Very Important and 1 is least important. The following illustrate the results of the comparisons:
Figure 2. Option vs. Each Criterion (Eq: Compliance ,Save Money & Deadlines criteria)
- Analysis and Comparison of the Alternative.
Here is the calculation result:
Figure 3. Full analytical criteria matrices
Task B. Consolidation of contracts as illustrated in the above table scored the highest in importance in all the above criteria. Therefore it is to be chosen to be as a priority as opposed to the other tasks
- Selection of the Preferred Alternative.
Task B is chosen due to it is higher than another program; it has scored 53% which indicate that it is to be the task to be prioritized out of the other tasks
- Performance Monitoring and the Post Evaluation of Result.
It would be better to re-assess the outcome with the management of the department at the end of each week in order to align with the departments agenda.
Prioritization Matrix. Retrieved on 23.8.2014, http://www.isixsigma.com/tools-templates/templates/prioritization-matrix-made-easier-template/
Paired Comparison Analysis. Retrievedon 23.8.2014 from http://www.mindtools.com/pages/article/newTED_02.htm
Yksudirman, Kristal AACE 2014, Full Analytical Criteria Method. Retrieved on 23.8.2014 from http://kristalaace2014.wordpress.com/2014/03/14/w3-1_yks_full-analytical-criteria-method/